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Constitution of HR files

  1. A stamped application (specifying the rank, telephone number, pay number, place of service);
  2. A certified photocopy of the required diploma;
  3. A certificate of presentation of the original diploma;
  4. A photocopy of the integration order;
  5. A copy of the last act of promotion;
  6. A certificate of effective presence at the position dated less than 3 months.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Simple application addressed to MINEPIA (specifying the rank, telephone number, pay number, place of service);
  2. Certified copy of the marriage certificate;
  3. Certificate of effective presence at the post dated less than 03 months (dated less than 03 months);
  4. Recent pay slip.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

(Ref: Decree No. 94/199 of 7 October 1994 on the General Statute of the Civil Service

Amended and supplemented by Decree No. 2000/287 of 12 October 2000)

Conditions: Have never been promoted in grade, belong to category B1 or A1 of the Civil Service, be at least at the7th step of the2nd class and be at least 40 years old on this date.

 

No. Documents to be provided Comments
1. Stamped application at the regulatory rate Specify name and full address
2. Photocopy of the recruitment document (hiring decision/employment contract/integration) Staff who have worked as a decision-maker and/or contract worker before being integrated as civil servants must produce their act of employment and/or their employment contract in addition to their act of integration
3. Photocopy of the redeployment certificate (if applicable) Only for staff recruited at a grade below category A2 and who have been reclassified
4. Last act of promotion giving entitlement to the grade
5 Certificate of effective presence dated less than 03 months

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Photocopy of the integration order or contract;
  3. Recent pay slip (no more than Athree months old);
  4. Certificate of effective presence at the post;
  5. Photocopy of identity card.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Stamped application (specifying the rank, telephone number, pay number, place of service);
  2. Photocopy of the integration order or contract;
  3. Photocopy of the last act of promotion;
  4. Certificate of take-up/resumption of service;
  5. Certificate of effective presence at the post;
  6. All evidence.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

A. FOR PERSONAL CONVENIENCE

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Photocopy of the integration order/decree or contract;
  3. Photocopy of the last act of promotion;
  4. Certificate of commencement of service;
  5. Certificate of effective presence at the post dated less than 03 months;
  6. Recent pay slip.

B. FOR STUDY REASONS

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Photocopy of the integration order or contract;
  3. Certificate of commencement of service;
  4. Certificate of effective presence at the post dated less than 03 months;
  5. Letter of admission;
  6. Recent pay slip.

C. FOR ECONOMIC/FINANCIAL REASONS

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Photocopy of the integration order or contract;
  3. Certificate of commencement of service;
  4. Certificate of effective presence at the post dated less than 03 months;
  5. All evidence;
  6. Recent pay slip.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Photocopy of the integration order or contract;
  3. Photocopy of the last act of promotion;
  4. Medical file accompanied by a recent medical certificate signed by an approved doctor;
  5. Certificate of effective presence at the post dated less than 03 months;
  6. Certificate of commencement of service dated less than 03 months;
  7. Recent pay slip (three months maximum);
  8. All evidence.

 

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Photocopy of the deed of integration or contract;
  3. Photocopy of the last act of promotion;
  4. Certificate of take-up/resumption of service;
  5. Certificate of effective presence at the post dated less than 03 months;
  6. All evidence.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Photocopy of the deed of integration or contract;
  3. Photocopy of the last act of promotion;
  4. Certificate of resumption of service (current year);
  5. Certificate of effective presence at the post dated less than 03 months;
  6. Copy of the text launching the competition;
  7. Certified photocopy of diploma required.

N.B.: for authorisation to compete for regularisation, add the certificate of enrolment at the school or the diploma of completion of training in the institution.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Photocopy of the deed of integration or contract;
  3. Photocopy of the last act of promotion;
  4. Recent pay slip (three months maximum);
  5. Certificate of take-up/resumption of service;
  6. Certificate of effective presence at the post;
  7. Copy of the text launching the competition/selection;
  8. Certified copy of diploma required.

Place of deposit: MINEPIA

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Photocopy of the deed of integration or contract;
  3. Photocopy of the last act of promotion;
  4. Recent pay slip (three months maximum);
  5. Certificate of resumption of service (current year);
  6. Certificate of effective presence at the post;
  7. Supporting documents if possible.

Place of deposit: MINEPIA

A. CASE OF ABSENCE NOTED BY THE DELEGATE

  1. A stamped application (specifying the rank, telephone number, pay number, place of service);
  2. Certified pay suspension act;
  3. Supporting documents for suspension;
  4. Pay slip for the month of the suspension;
  5. Last pay slip before the suspension;
  6. Certificate of resumption of service;
  7. Certificate of effective presence at the post.
  8. Letter of clarification from the delegate who noted the absence beforehand.

 

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

B. CASE OF ABSENCE NOTED BY THE PREFECT

  1. A stamped application (specifying the rank, telephone number, pay number, place of service);
  2. Prefectural order noting the irregular absence;
  3. Prefectural order lifting the suspension;
  4. Pay slip for the month of the suspension;
  5. Last pay slip before the suspension;
  6. Certificate of resumption of service;
  7. Certificate of effective presence at the post;
  8. Letter of clarification from the delegate who noted the absence beforehand (if applicable).

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

C. END-OF-AVAILABILITY CASES

  1. A stamped application (specifying the rank, telephone number, registration number and place of service);
  2. Photocopy of the leave of absence order;
  3. Photocopy of the end of availability order;
  4. Invalid ballot.

Place of deposit: MINEPIA

D. END OF SECONDMENT

  1. A stamped application (specifying the rank, telephone number, pay number);
  2. Photocopy of the secondment order;
  3. Photocopy of the end of secondment order;
  4. Invalid ballot.

Place of deposit: MINEPIA

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Certified copy of the act of appointment of the person in charge;
  3. Certificate of takeover/resumption of service at the post;
  4. A Certificate of effective presence at the post (less than 03 months old);
  5. A certified photocopy of the vehicle registration document;
  6. Certificate of use of the vehicle for service purposes;
  7. A photocopy of the CNI;
  8. A recent balance slip (less than 3 months old);
  9. A photocopy of the valid technical inspection certificate.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Stamped application addressed to MINEPIA (specifying rank, telephone number, pay number, place of service);
  2. Certified photocopy of the act of appointment or transfer (retirement order);
  3. Certificate of taking up service at the new post;
  4. A Certificate of effective presence at the post (less than 03 months old);
  5. A distance certificate (transport services);
  6. A certified photocopy of the marriage certificate;
  7. A certificate of collective life for minor children;
  8. Simple photocopy of children's birth certificates;
  9. A recent pay slip (less than 03 months old);
  10. Certificate of non-authorisation of relief costs (regional financial control);
  11. Certificate of non-payment of relief costs (Central Treasury);
  12. Bank identity statement.

NB: Pensioners are not affected by numbers (3 and 4)

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. A stamped application addressed to the MINFI S/C MINEPIA (specifying the rank, telephone number, pay number, place of service);
  2. A photocopy of the recruitment act;
  3. Copy of the deed of integration;
  4. Certificate of effective presence at the post (less than 03 months old);
  5. A recent pay slip (less than 03 months old);
  6. Photocopy of tenure (less than 03 months old).

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. A stamped application addressed to MINEPIA (specifying the rank, telephone number, pay number, place of service);
  2. A photocopy of the integration or contract;
  3. Certificate of effective presence at the post (less than 03 months old);
  4. Reminder pay slip;
  5. A recent balance slip (less than 03 months old).

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. A stamped application addressed to MINEPIA (specifying the rank, telephone number, pay number, place of service);
  2. A certified photocopy of the deed of appointment;
  3. Certificate of effective presence at the post (less than 03 months old);
  4. Taking up service after appointment;
  5. A recent balance slip (less than 03 months old).

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

Advancement in steps is automatic except in the event of a change of grade or reclassification.

In this case, produce:

  1. Request not stamped;
  2. Copy of the last act of promotion;
  3. Certificate of effective presence;
  4. Copy of the certificate of reclassification or advancement in grade.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Request not stamped;
  2. Act of integration;
  3. Copy of the last act of promotion;
  4. Certificate of effective presence.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

A. DEATH BENEFIT AND SURVIVOR'S PENSION

(Personnel who died in active service)

No. Documents to be provided Comments
1. Stamped application at the regulatory rate Specify name and full address
2. Photocopy of the recruitment document (hiring decision/employment contract/integration) Staff who have worked as a decision-maker and/or contract worker before being integrated as civil servants must produce their act of employment and/or their employment contract in addition to their act of integration
3. Certified photocopy of the decision to validate precarious services
(possibly)		 Only for staff who have worked as decision-makers and/or contractors before being integrated as civil servants and who have validated precarious services. The said decision must be certified to the MINFI
4. Photocopy of the act of reclassification and/or advancement in grade Only for staff recruited at a grade below category A2 and who have benefited from on-call promotion and/or reclassification

 

5. Last act of promotion
6. Certified photocopy of the death certificate
7. Detailed report from the supervisor describing the causes of death and the type of death certificate

(possibly)

 In the event of death resulting from an accident attributable to service or occurring as a result of or in connection with service.
8. Original of the mission order (if applicable) If the death occurred during an official mission
9. The bulk of the judgment of heredity
10. Certificate of non-appeal
11. Certified photocopy of the marriage certificate (if applicable) If the deceased was married at the time of death
12. Spouse's Certificate of Residence The certificate of residence is signed by the Sub-Prefect
13. Attestation of monogamy or polygamy Only if the spouse is a woman
14. Certificate of non-legal separation and non-divorce
15. Certificate of non-remarriage and notorious non-cohabitation Only if the spouse is a woman
16. Certificate of non-function or pay slip of the spouse
17. Collective life certificate for minor and adult children attending school
18. Certified photocopies of birth certificates of minor and adult children attending school (needy disabled children are considered to be school minors) Certified photocopies of the birth certificates of children recognized and/or born before marriage must bear the marginal mention of recognition in accordance with the provisions of Ordinance 81/002 of 29 June 1981 on the organization of civil status and various provisions relating to the status of natural persons
19. School certificate for minor and adult children attending school Only originals
20. Certificate of custody and maintenance of recognized children and/or orphans of both parents If they exist
21. Certified photocopy of the guardian's ID card Only if there are recognised children and/or orphans of both parents
22. Guardian's Certificate of Residence Only if there are recognised children and/or orphans of both parents
23. Certificate of celibacy (if applicable) If the deceased was single at the time of death
24. Certified photocopy of the legatee's ID card If the deceased had no spouse or children at the time of death
25. Certificate of domicile of the legatee If the deceased had no spouse or children at the time of death
26. Certified photocopy of the divorce (if applicable) If the deceased had divorced his or her spouse
27. Certified photocopy of the spouse's death certificate (if applicable) Only if the spouse is deceased

B. SURVIVORS' PENSION FOR BENEFICIARIES

(Retired deceased staff)

No. Documents to be provided Comments
1. Stamped application at the regulatory rate Specify name and full address
2. Photocopy of the retirement certificate The heirs and successors of staff who do not have a retirement certificate at the time of death may submit the survivor's pension file subject to the said certificate. To this end, they should attach all the deceased's career records as mentioned in the table above.
3. Photocopie certifiée de l’acte de décès
4. Grosse du jugement d’hérédité
5. Certificat de non appel
6. Photocopie certifiée de l’acte de mariage (éventuellement) Si le de cujus était marié au moment du décès
7. Certificat de domicile du conjoint Le certificat de domicile est signé par le Sous-préfet
8. Attestation de monogamie ou polygamie
9. Attestation de non séparation de corps et non divorce
10. Attestation de non remariage et non concubinage notoire
11. Certificate of non-function or pay slip of the spouse
12. Collective life certificate for minor children attending school
13. Certified photocopies of birth certificates of minor children attending school (needy disabled children are considered to be school minors) Certified photocopies of the birth certificates of children recognized and/or born before marriage must bear the marginal mention of recognition in accordance with the provisions of Ordinance 81/002 of 29 June 1981 on the organization of civil status and
Various provisions relating to the status of natural persons
14. School certificate for minor children Only originals
15. Certificate of custody and maintenance of recognized children and/or orphans of both parents If they exist
16. Certified photocopy of the guardian's ID card Only if there are recognised children and/or orphans of both parents
17. Guardian's Certificate of Residence Only if there are recognised children and/or orphans of both parents
18. Certificate of celibacy (if applicable) If the deceased was single at the time of death
19. Certified photocopy of the divorce (if applicable) If the deceased had divorced his or her spouse
20. Certified photocopy of the spouse's death certificate (if applicable) Only if the spouse is deceased

A. NORMAL WITHDRAWAL

No. Documents to be provided Comments
1. Stamped application at the regulatory rate Specify name and full address
2. Photocopy of the recruitment document (hiring decision/employment contract/integration) Staff who have worked as a decision-maker and/or contract worker before being integrated as civil servants must produce their act of employment and/or their employment contract in addition to their act of integration
3. Certified photocopy of the decision to validate precarious services

(possibly)

 Only for staff who have worked as decision-makers and/or contractors before being integrated as civil servants and who have validated precarious services. The said decision must be certified to the MINFI
4. Photocopy of the act of reclassification and/or advancement in grade Only for staff recruited at a grade below category A2 and who have benefited from on-call promotion and/or reclassification
5. Last act of promotion
6. Certificate of Domicile The certificate of residence is signed by the Sub-Prefect
7. Certified photocopy of the marriage certificate (if applicable)
8. Collective life certificate for minor children attending school
9. Certified photocopies of birth certificates of minor children attending school (needy disabled children are considered to be school minors) Certified photocopies of the birth certificates of children recognized and/or born before marriage must bear the marginal mention of recognition in accordance with the provisions of Ordinance 81/002 of 29 June 1981 on the organization of civil status and various provisions relating to the status of natural persons
10. School certificate for minor children Only originals

 

B. EARLY RETIREMENT

No. Documents to be provided Comments
1. Stamped application Specify the desired retirement date
2. Photocopy of the recruitment document (hiring decision/employment contract/integration) Staff who have worked as a decision-maker and/or contract worker before being integrated as civil servants must produce their act of employment and/or their employment contract in addition to their act of integration
3. Certified photocopy of the decision to validate precarious services

(possibly)

 Only for staff who have worked as decision-makers and/or contractors before being integrated as civil servants and who have validated precarious services. The said decision must be certified to the MINFI
4. Photocopy of the act of reclassification and/or advancement in grade Only for staff recruited at a grade below category A2 and who have benefited from on-call promotion and/or reclassification
5. Last act of promotion
6. Certificate of Domicile The certificate of residence is signed by the Sub-Prefect
7. Certified photocopy of the marriage certificate (if applicable)
8. Collective life certificate for minor children attending school
9. Certified photocopies of birth certificates of minor children attending school (needy disabled children are considered to be school minors) Certified photocopies of the birth certificates of children recognized and/or born before marriage must bear the marginal mention of recognition in accordance with the provisions of Ordinance 81/002 of 29 June 1981 on the organization of civil status and various provisions relating to the status of natural persons
10. School certificate for minor children attending school Only originals
11. Certificate of effective attendance at the post
12. Pay slip

 

NB: FOR EARLY RETIREMENT, FILE A SEPARATION FROM SERVICE WITH THE AGREEMENT OF THE MINISTER OF THE CIVIL SERVICE.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

No. Documents to be provided Comments
1. Stamped application at the regulatory rate Specify name and full address
2. Minutes of the National Health Council
3. Photocopy of the recruitment document (hiring decision/employment contract/integration) Staff who have worked as a decision-maker and/or contract worker before being integrated as civil servants must produce their act of employment and/or their employment contract in addition to their act of integration
4. Certified photocopy of the decision to validate precarious services Only for staff who have worked as a decision-maker and/or contract worker before being integrated as civil servants. The said decision must be certified to the MINFI
5. Photocopy of the act of reclassification and/or advancement in grade Only for staff recruited at a grade below category A2 and who have benefited from on-call promotion and/or reclassification
6. Last act of promotion

  1. A stamped request addressed to the Minister of Public Service and Administrative Reform S/C MINEPIA;
  2. 2 information sheets with photo 4×4 duly signed by a competent authority;
  3. A photocopy of the integration certificate or employment contract;
  4. A photocopy of the last act of promotion;
  5. A recent pay slip;
  6. A certificate of enrolment at the school;
  7. The funding letter with respect to foreign scholarships;
  8. A statement of the financial implications relating to the training course (national scholarship);
  9. A reasoned opinion from the hierarchical superior(s);
  10. An opinion from the user minister.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. A stamped request addressed to the Minister of Public Service and Administrative Reform S/C MINEPIA;
  2. A photocopy of the internship order;
  3. A letter or attestation of funding for the extension of the internship;
  4. A letter or certificate of extension of the internship.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. A stamped request addressed to the Minister of Public Service and Administrative Reform S/C MINEPIA;
  2. A photocopy of the internship order;
  3. A certified photocopy of the diploma obtained at the end of the internship;
  4. A certificate of presentation of the origin of the diploma at the end of the internship;
  5. A copy of the end-of-internship report;
  6. A copy of the dissertation or thesis;
  7. Certificate of resumption of service.

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. Stamped request;
  2. A photocopy of the integSPECIAL AUTHORIZATION OF PAYMENTration decree or the pay advancement order;
  3. A photocopy of the collective certificate of commencement of service;
  4. A photocopy of the certificate of first start of service;
  5. A Certificate of Return to Service;
  6. A Certificate of Effective Attendance per year;
  7. A Certificate of Effective Attendance dated less than 03 months;
  8. A certified copy of the pay slip for the reminder month.

  1. A stamped application addressed to MINEPIA (specifying the rank, telephone number, pay number, place of service);
  2. Certificate of effective presence at the post (less than 03 months old);
  3. Recent balance slip (less than 03 months old);
  4. Prefectural order with file (including stamped application addressed to the Prefect, photocopy of integration, certificate of non-payment of the CNPS; certified photocopy of the marriage certificate, certified photocopy of the child's birth certificate; certificate of schooling; certificate of life, certificate of non-function of the spouse; the Certificate of effective presence at the post and a pay slip).

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

  1. A request for transfer with the opinion of the line manager;
  2. Photocopy of the act of assignment, transfer or appointment;
  3. Resumption of service less than 03 months old;
  4. Certificate of effective presence at the post dated less than 03 months;
  5. Certified photocopy of the marriage certificate (in the case of family reunification);
  6. Spouse's certificate of residence;
  7. Certificate of effective presence at the post dated less than 03 months of the spouse (case of family reunification);
  8. The medical file (health cases).

Place of deposit : HOME STRUCTURE / Central Mail Service or Regional Delegation / MINEPIA

  1. Stamped app
  2. Integration order
  3. Certificate of effective attendance at the post
  4. Recent pay slip
  5. Report Card
  6. Reclassification
  7. Photocopy of last progress

Place of deposit: Central Mail Service or Regional Delegation / MINEPIA

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